Bid Co-Ordinator (6 Month Contract)

Job Summary

Kiwa Construction & Utilities Cluster is looking for a Bid Co-Ordinator to join their team for a 6 Month Contract. This role supports the bid process by coordinating proposal submissions, generating accurate sales quotes, and ensuring timely delivery. This role is located in Aylesbury with hybrid working (1 day in the office per week).

About the role

• Coordinate tender preparation and submission, ensuring accuracy and compliance
• Manage bid timelines and milestones to meet all deliverables
• Liaise with sales, finance, and operations to gather bid information
• Respond to client and stakeholder queries throughout the bidding process
• Coordinate input from subject matter experts for technical accuracy and and strategic positioning
• Draft, review, and refine bid responses, ensuring clarity, consistency, and professionalism
• Ensure proposals meet bid requirements, industry standards, and compliance regulations
• Advise on grammar, language, and structure to support content development

Do you have what it takes?

• Excellent planning and organisational skills
• Ability to work independently and meet targets (self-starting)
• Relevant experience of managing customers
• Strong stakeholder collaboration skills
• Ability to balance the needs of customers and employees
• Problem-solving mindset with flexibility, reliability, and a results-driven approach
• Exceptional communication and interpersonal skills
• Willingness to travel when required

What can you expect from us in return?

• 6 Month Fixed Term Contract
• £24,570.00 per annum 
• Generous Annual Leave – Starting at 25 days plus Bank Holidays, with the option to buy additional leave and increased entitlement with length of service
• 37.5 hours per week - Monday to Friday, hybrid working with one office day per week for the first six weeks, then primarily home-based with occasional travel
• Enhanced Family Leave – Enhanced maternity, adoption, and shared parental leave with 6 months full pay, plus 2 weeks full pay for paternity leave
• Milestone Rewards – paid and unpaid sabbaticals, charity donations, personal gifts, and retail vouchers
• Enhanced Pension Contributions 
• Life Assurance – 4x your annual salary
• Employee Assistance Programme (EAP) – Confidential support, advice, and counselling available 24/7, 365 days a year
• 24/7 GP Service – Access to medical advice anytime
• Cycle to Work Scheme
• Eye Care Vouchers – Supporting your health and well-being
• Welcome Pack – Filled with company-branded goodies to kickstart your journey with us

At Kiwa, we deliver results driven by our core values: Ambitious, Reliable, and Engaged the principles that guide how we work with colleagues, customers, and everyone we encounter. We are committed to fostering personal development, encouraging you to be ambitious, explore new ideas, and contribute to making the world a safer, more sustainable place. Here, you’ll thrive in a dynamic environment with ample opportunities for growth and self-development.

As an equal opportunity employer, Kiwa celebrates diversity and is dedicated to building an inclusive, supportive workplace. We embrace flexibility in hiring talented individuals from all backgrounds globally, ensuring a work environment free from prejudice, discrimination, and intimidation. Inclusivity and equality are core to who we are, and we uphold these values without exception.

If you have any questions about this role and would like to speak a member of the Talent Team, please e-mail us at uk.careers@kiwa.com.